Approved September 8, 2025
Executive Committee Responsibilities
Executive Committee (EC) members shall:
- Actively contribute to the effective work of the EC by regularly attending and preparing for meetings.
- Demonstrate diligence in performing their EC responsibilities.
- Act only in the interests of the Club as a whole, not for individuals or small groups.
- Follow through on any commitments or agreements made during EC or general meetings.
- Apply judgment carefully, making decisions that are transparent, objective, impartial, and fair, and based on an analysis of all available and relevant information.
- Respect the finality of decisions made at EC or the club’s general meetings.
- Keep discussions on EC differences of opinion within the committee. Outside parties should not be involved.
- Declare any actual or potential conflicts of interest.
- Use concise and forthright written and oral communication.
- Seek ways to reasonably accommodate members’ needs.
- Manage Club funds to maximize value or money in all of the Club’s financial dealings.
- Follow the prescribed policies and procedures for receiving, recording, handling, and protecting money.
- Inform members about the Code of Conduct, its importance, and any updates or changes.
- Apply the Code of Conduct fairly and consistently, addressing any breaches promptly and appropriately.
Conflict Resolution
The EC will attempt to resolve conflicts and disputes respectfully, using constructive communication and seeking peaceful resolutions.
A suggested conflict resolution process is:
a) Establish the ground rules (respect and decorum in the spirit of Probus Ski Legends).
b) Identify the Issues.
c) Identify common goals.
d) Identify expected outcomes and the steps to achieving these.
e) Set a timeline for achieving these goals.
f) Set a time to evaluate and reflect along the way.